FINANCIAL SPECIALIST II

  • LOS ANGELES COUNTY
  • Los Angeles, California
  • Sep 18, 2018
Full Time Accounting and Finance
  • Salary: $58,128.00 - $84,967.68 Annually

Job Description



FILING DATE:
Filing will start effectiveSeptember 19,2018 at 8:00 a.m., PST
until the needs of the service are met and is subject to closure without prior notice.

EXAM NUMBER: Y0748E

DEPARTMENTAL PROMOTIONAL JOB OPPORTUNITY

Restricted to permanent employees of the Department of Health Services who have successfully completed their initial probationary period.

Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam:
  • Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service.
  • Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service at the time of filing.


VERIFICATION OF EXPERIENCE:

Experiencegained in a position performing similar kinds of work which provides the knowledge, skills, and abilities requiredfor the higher level position will be accepted. Experience claimed will be verified and evaluated to determine if the type, level, or length of experience is qualifying. Applicantsmust supply sufficient information for this evaluation to be made. Applicants claiming such experience in County service must present, at the time of filing, written proof of this experience in a Verification of ExperienceLetter (VOEL) approved by their Departmental Human Resources Manager or authorized representative. Credit will only be given for out-of-class experience to meet the minimum requirements.

NO WITHHOLDS WILL BE ALLOWED FOR THIS EXAMINATION.

APPLICANTS MUST MEET THE MINIMUM REQUIREMENTS AT THE TIME OF FILING.

DEFINITION:


Analyzes and makes recommendations for the solution of departmental accounting, budgetary, and other financial problems including problems of accounting systems design and implementation.

Essential Job Functions

Analyzes expenditure activity and ensures program offices appropriately identify and measure expenditures in a regulatory compliant manner. Makes recommendations for shifting funds between budget categories ensuring more effective cost allocations and spending patterns. Maintains a constant communication with Program Offices to monitor expenditures for sponsored research projects and prepares paperwork for orders as needed.

Records and reconciles grant period accounting transactions in both manual and computerized financial systems. Evaluates all grant data and accurately completes worksheets, tracking logs and progress reports. Develops financial reporting and forecasting models for each grant in relation to budget controls. Makes recommendations concerning individual grants' financial performance to County Program Offices, when appropriate, to facilitate maximizing the utilization of grant funds.

Submits quarterly and annual financial reports electronically to state or other agencies; requests "drawdown" or reimbursements from governmental entities for justifiable grant related expenditures within budget limits; and participates in internal and agency audits as necessary.

In charge of developing a high degree of computer reporting, navigating and performing high level Microsoft Office (i.e., Excel, Word, Access) program functions including: Spreadsheet Tables and Formatting, Conditional Formatting, Pivot Tables and Pivot Reporting, and Creating Data Tables (Excel); and Database Terminology, Data Integrity, Query Development, Forms Design, and Report Generation (Access).

Creates plans for each grant with regards to invoice processing standards, document flow requirements, integration of timelines for grant reporting, and monitoring utilization metrics. Develops policies and procedures specific to the unique conditions defined by each grant.

Adapts manual accounting, budgetary, and other record keeping functions to computerized processing and establishes preventive, detective and corrective internal controls.

Assists departmental data processing personnel or outside consultants in the technical design, development, testing, modification and installation of computerized financial systems, as required.

Requirements
MINIMUM REQUIREMENTS:

Option I:One (1) year of experience assisting in the performance of financial system analysis in a County department at the level ofFinancial Specialist I*.

Option II:A Bachelor's degree** from an accredited college or universitywith 12 semester units or its equivalent quarter units of accounting, nine additional semester units or its equivalentquarter unitsin either accounting or finance, and six semester units or its equivalent quarter unitsin computer science including a course in systems analysis and design -AND- two (2) years of experience in an administrative***, advisory****, or staff***** capacity resolving accounting, budgetary, and other financial problems including accounting systems design and implementation.
LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS II - Light :
Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping, or squatting. Considerable walking may be involved.

SPECIAL REQUIREMENT INFORMATION:
*Experience at the level of Financial Specialist I in the County of Los Angeles is defined as: Assist departmental data processing personnel or outside consultants in the technical design, development, testing, modification and installation of computerized financial systems, as required.

**In order to qualify under Option II,you MUST include alegible copy of your "official" transcriptswith your application orwithin fifteen (15) calendar days of filing your application online.

***Administrative capacity in the County of Los Angeles is defined as: Performs work typically in an administrative services branch of an organizational unit, including responsibility for the development of procedures and participation in policy formation.

****Advisory capacity in the County of Los Angeles is defined as: Possessing expertise in a specialized field and expresses views, provides opinions, and recommends courses of action to be taken on problems presented by others for resolutions. Performing in an advisory capacitycustomarily does not involve regular performance or supervision of performance of day-to-day work in the specialized field.

*****Staff capacity in the County of Los Angeles is defined as: Work in an advisory capacity to line managers to provide program and administrative support.

Additional Information

EXAMINATION CONTENT :
This examination will consist oftwo parts:

Part I:An evaluation of education and experience based upon application information weighted 50%.

Part II:An Appraisal of Promotabiltiydesigned to evaluateKnowledge and Skills in the Technical Field, Adaptability, Dependability, Verbal and Written Communication Skills,and Critical Thinking Skillsweighted 50%.

Candidates mustachieve a passing score of 70% or higher on both parts of the examination in order to be placed on the eligible register.

ELIGIBILITY INFORMATION :
Applications will be processed on an "as-received" basis and those receiving a passing score will be added to the eligible register accordingly.


The names of candidates receiving a passing score in the examination will be added to the eligibleregister and will appear in the order of their score group for a period of twelve (12) months following the date of promulgation.

No person may compete in this examination more than once every twelve (12) months.

SPECIAL INFORMATION :

Appointees may be required to work any shift including evenings, nights, weekends and holidays.

VACANCY INFORMATION :
The resulting eligibleregister from this examination will be used to fill vacancies throughout the Department of Health Services as they occur.

APPLICATION AND FILING INFORMATION :

APPLICATIONS MUST BE FILED ONLINE ONLY. HARDCOPY/PAPER APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED.

Applications electronically received after 5:00 p.m., PST, on the last day of filing will not be accepted.


Apply online by clicking on thegreen"Apply" buttonat the top right of this posting. You can also track the status of your application using this website.

All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made.Falsification of any information may result in disqualification or rescission of appointment.

Utilizing VERBIAGE from the Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION andyou may be DISQUALIFIED .

Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet theMINIMUM REQUIREMENTS. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

All correspondence to applicants will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address.Please add Dbeamon-thomas@dhs.lacounty.gov and info@governmentjobs.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk mail. FINAL EXAM RESULT NOTICES WILL BE MAILED VIA THE UNITED STATES POSTAL SERVICE. It is important that applicants provide a complete and valid mailing address. Examination results cannot be given over the phone .

NOTE: If you are unable to attach required documents, you may fax them to (323) 869-0942 or e-mail the documents to the exam analyst,within 15 calendar days of filing online. Please include the exam number and the exam title.

SOCIAL SECURITY NUMBER:
Please provide your Social Security Numberfor record control purposes. Federal law requires that all employed persons have a social security number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD:
All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

ADA COORDINATOR PHONE:
(323) 914-7111

CALIFORNIA RELAY SERVICES PHONE:
(800) 735-2922

DEPARTMENT CONTACT:
DarleneBeamon-Thomas, Exam Analyst
(323) 914-8016
(323) 869-0942 (Fax)
Dbeamon-thomas@dhs.lacounty.gov


Closing Date/Time: