MANAGEMENT ASSISTANT INTERN - Part Time Level 17

  • City of Huntington Beach, CA
  • Huntington Beach, California
  • Feb 05, 2019
Part Time Administration and Management Internship
  • Salary: $15.72 - $19.47 Hourly

Job Description

UPDATED: February 7, 2019 at 5:16 PM
UPDATED: March 12, 2019 at 4:36 PM


This is Part Time, Non Permanent position.

The City of Huntington Beach Management Assistant Intern Program is designed to attract and develop talented and aspiring graduate students and provide them with a unique opportunity to work in a local government in Southern California. Through this program, participants will gain professional work experiences and skills including a wide variety of professional development and networking opportunities to assist participants in becoming future public sector leaders.
The first review of applications will take place on April 7, 2019 . 

Click Here to visit our webpage for additional details regarding the Management Assistant Internship Program.

Note : This recruitment may close at any time, and will close when the hiring manager determines that enough qualified applications have been received. 

JOB SUMMARY
Under close supervision, provides administrative and operational support on a variety of high-level, complex projects for various departments on a rotational schedule.

SUPERVISION RECEIVED AND EXERCISED
Reports to:  Department Director as assigned.

DISTINGUISHING CHARACTERISTICS
The Management Assistant Intern positions are part-time, limited term positions open to individuals currently enrolled in a Master's degree program. Management Assistant Internships are a unique opportunity for experiential learning for students interested in public service. Students will rotate between various departments and gain insight in critical areas of local government. Students will have the opportunity to use problem-solving, communication and decision-making skills as they gain valuable work experience. 

Temporary/part-time employment does not qualify to receive City benefits, except those required by law. The City does not belong to the Social Security system. However, enrollment in an alternative retirement program is mandatory which requires an employee contribution of 7½% of base earnings to the Public Agency Retirement System (PARS). There are no rights to employment and employment may end with or without cause or advance notice.  Further restrictions apply to CalPERS retired annuitants.
 
Examples of Essential Duties
TYPICAL ASSIGNMENTS
  • Assist with a variety of issues and projects and coordinate action
  • Prepare reports, proposals and other documents
  • Conduct research and summarize findings
  • Prepare meeting materials; such as agenda development, scheduling, and note-taking
  • Attend and participate in professional group meetings and committees
  • Attend City Council and community meetings as needed in the evenings and/or weekends
  • Attend and participate in professional development programs
  • Maintain regular and consistent work attendance
The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments a needed.
 
Qualifications
MINIMUM QUALIFICATIONS:

Knowledge of:
  •  Principles and practices of business, public administration, public policy, or environmental studies
  •  Software programs such as Excel, Word and Power point

Ability to:
  •  Present a professional demeanor when representing the City and the department
  •  Communicate effectively with staff and the public
  •  Work up to 27 hours per week which may include evenings and weekends

Other:
  •  Strong computer skills 
  •  Excellent written and oral communication skills

Education: Bachelor's Degree and current enrollment in a Master's Degree program in Business Administration, Public Administration, Public Policy or Environmental Studies or directly related field, from an accredited college or university. 

Experience: None required 

Certifications/License:  A valid California Class C driver license and an acceptable driving record are required by time of appointment and throughout employment.  

SPECIAL CONDITIONS
Employees regularly assigned/required to drive a City or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program.

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach City employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
Physical Tasks & Environmental Conditions
The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.

Work is performed in a general office environment, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co-workers and subordinates.  Work may necessitate some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10-20 pounds).   

Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.
 
APPLICATION AND SELECTION PROCEDURE:
  • An official City of Huntington Beach  online  job application must be filled out in its entirety. Applications must have a resume, a cover letter, at least two  letters of recommendation, and a copy of your unofficial transcripts attached.
  • Applications will be closely reviewed for relevant education and training.
  • Applicants best meeting the City's needs will be invited to oral interview(s) tentatively scheduled for the week of April 22, 2019 .
  • Upon a conditional offer of employment a drug screen, TB Screening and California Department of Justice (DOJ) Live Scan fingerprinting must be completed with acceptable results.
  • Other background reports may also be conducted depending on the position.
  • Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.

Please Note:  Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application