BES Student Intern (Business Services)- Open Continuous

  • City of Portland, Oregon
  • Portland, Oregon
  • Apr 16, 2019
Full Time Accounting and Finance Administration and Management Internship
  • Salary: $14.56 - $17.66 Hourly

Job Description

The Position


This recruitment will remain open fortwo months.Applications will be reviewed every two weeks.The first review period will be 4/29/2019.

The Bureau of Environmental Services is seeking interns for their Business Services Group!


The Bureau of Environmental Services' Business Services Group provides services and support to other groups within the bureau as well asto rate paying customers. This group often provides the connection between BES and central City services (accounting/payroll and financial services, human resources, information technology, procurement, etc.)

The Business Services Group has openings for interns in the Facilities & Administrative Services section and the Revenue Programs section. Please see "Additional information"below for more details of job responsibilitiesforeach section.

Compensation:$14.56 - $17.66 per hour based on year in school

Work Schedule:Flexible hours between 8:00 AM and 5:00 PM; part-time and full-time internship opportunities available

Note: This is a temporary Community Service Aide (CSA) II position with a maximum of 1,400 hours in acalendar year.

The Bureau of Environmental Services manages Portland's wastewater and stormwater infrastructure to protect public health and the environment. BES is a mission-driven, high-performance organization, leading the City in preserving and restoring the health of Portland's watersheds. More information about the Bureau: https://www.portlandoregon.gov/bes/

To Qualify

The following minimum qualifications are required for this position:
  1. Knowledge of Microsoft Suite (Excel, Word, Access and PowerPoint).
  2. Ability to perform detailed work thoroughly, neatly, accurately and efficiently.
Additional Qualifications:
  • Must be a student enrolled in a trade school training program, college or university undergraduate or graduate program


The Recruitment Process

Applicants must submit the following to be considered for the internship:

  1. Professional Online Resume
  2. Answer to the Supplemental Questions
  3. Enrollment Status Verification (unofficial or official transcript, class schedule, etc)
  4. Cover Letter (Optional)
  • Your resumeand answers to the supplemental questionswill be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your answers to the supplemental questions should include details describing your education, trainingand/or experience, and where obtained which clearly reflects yourqualifications for each of the numbered items in the "To Qualify" sectionof this announcement.
  • Your resume should support the details described in your answers to the supplemental questions.
  • Ifyou are requesting Veteran's Preference, as identified below, please describein your answers any transferrable skills obtained during your militaryservice and how they relate to each of the required minimum qualificationsunder the "To Qualify" section above
All completed applications for this position must be submitted no later thanJuly 1, 2019. E-mailed and/or faxed applications will not be accepted .


If you are requesting Veteran's Preference, attach a copy of your DD214 / DD215 and / or Veteran's Administration Letter Stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for.

Veteran's Preference documentation must be submitted with your application materials.

Non-citizen applicants must be authorized to work in the United States at time of application.
It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans with Disabilities Act of 1990 and will be requesting an accommodation, the requests must be made to the Analyst(s) named below No Later Than the Closing Date of This Announcement.

An Equal Opportunity/Affirmative Action Employer



Additional Information

Section Overiew with Job Duties

Facilities & Administrative Services Group:
Intern will perform a variety of administrative duties to assist with the Facilities & Administrative Services group. Intern may also assist with basic receptionist duties such as providing customer service to internal employees as well as the public in person and over the phone.

Tasks Include:
• Electronic file maintenance
• Scanning, sorting, and filing sensitive and confidential materials
• Document review and compiling
• Assisting with conference room and vehicle reservations
• Providing customer service in person, via email, and over the phone
• Data entry into a variety of bureau databases
• Data analysis and reporting

Revenue Programs:
Intern will perform a variety of tasks to support the Revenue Programs Group of Business Services. This includes research work to inform and prioritize work for the sewer connection enforcement, urban services, and storm sewer financial assistance programs (Clean River Rewards, GreenBucks, sewer loans), as well as basic clerical duties. Intern will also need to have knowledge of ARC GIS. Knowledge of Cayenta (utility billing system) and TRACS (permitting system) desired.

Tasks Include:
• Researching, compiling and producing data summaries using Arc GIS, Cayenta, and TRACs
• Data entry and file management
• Develop attribute tables and produce maps in ARC GIS
• Update sewer loan Access database
• Create various budget reports in Excel

Questions?
Loan Tran-Recruiter
Loan.Tran@portlandoregon.gov
(503) 823-6821Closing Date/Time: 7/1/2019 11:59 PM Pacific