Summer STEPS Student Intern

  • City of West Sacramento
  • West Sacramento, California
  • Apr 16, 2019
Intern Clerical and Administrative Support Engineering Human Resources and Personnel Planning and Development Public Works
  • Salary: $12.00- $20.00 Hourly
  • Apply By: May 05, 2019

Summary

FINAL FILING DATE: This recruitment period will close upon receipt of 100 applications or 11:59 p.m., May 5, 2019, whichever occurs first. Candidates may submit applications for up to 2 separate departments.  Failure to follow these instructions, may result in a disqualification from consideration.

The City of West Sacramento has established a paid student summer internship program to provide students with practical work experience related to their academic major. This program provides the City with the opportunity to invest in our future workforce and demonstrate how students can have the career they want in local government while serving their community.

The eight-week internship will provide interns with positive examples of public service, hands on experience, and an insight into how city governments are run.

An official City of West Sacramento application form must be filled out, in its entirety.  It is the applicant's responsibility to explain his/her qualifications fully and clearly.  In addition, applicants must submit a resume and complete the required supplemental questionnaire.  Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications.  Additional screening criteria will be developed based on the supplemental questionnaire.

Job Description

FINAL FILING DATE: This recruitment period will close upon receipt of 100 applications or 11:59 p.m., May 5, 2019, whichever occurs first. Candidates may submit applications for up to 2 separate departments.  Failure to follow these instructions, may result in a disqualification from consideration.

The City of West Sacramento has established a paid student summer internship program to provide students with practical work experience related to their academic major. This program provides the City with the opportunity to invest in our future workforce and demonstrate how students can have the career they want in local government while serving their community.

The eight-week internship will provide interns with positive examples of public service, hands on experience, and an insight into how city governments are run.

An official City of West Sacramento application form must be filled out, in its entirety.  It is the applicant's responsibility to explain his/her qualifications fully and clearly.  In addition, applicants must submit a resume and complete the required supplemental questionnaire.  Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications.  Additional screening criteria will be developed based on the supplemental questionnaire.

Openings exist in the Administrative Services Department in the following divisions: Finance, and Information Technology.

 Examples of Duties / Knowledge & SkillsInformation Technology:

Preference will be given to candidates with an understanding of networking.
Preference will be given to candidates with experience using Visio and Excel.

Assisting the IT Specialist as tasked based on need.
Assisting Application Specialists as tasked based on need.
Troubleshooting workstation issues
Server configuration
Software configuration
Data analysis and documentation
Other duties may be assigned based on skill.

Finance: 
The intern duties are wide-ranging and will be assigned based upon the individual's education and experience. The intern would assist with day-to-day finance/accounting functions with the ability to assist Accounts Payable with daily processes, assist with year-end closing, assist with data clean-up, and complete other special projects.

Openings exist in the City Manager's Office in the following divisions: Community Relations (40 Hours Per Week), Human Resources (20 Hours Per Week), Parking Program (20 Hours Per Week).Examples of Duties / Knowledge & Skills

Community Relations: 
Preference will be given to applicants whose background and experience demonstrate interest and aptitude in the field of communications. 

Under supervision, Community Relations interns perform a wide variety of tasks related to the City's communications function, including: 

-- Writing, editing and posting content on the City's website and social media feeds which include, Facebook, Twitter, Instagram, and Next Door
-- Taking photographs around the City
-- Shooting and editing videos
-- Helping plan, set up and clean up after City events
-- Tracking and visualizing performance data for City social media feeds 
-- Writing and/or editing content for print media (e.g. welcome packets, newsletter) 

Human Resources:
The Human Resources/Payroll division is seeking a individual to provide quality   support to our team. We are seeking someone who can  assist with a wide range of projects related to HR compliance, recruiting, onboarding/orientation, and employee benefits and payroll. This internship is designed to be both educational and practical. In this position, you will learn how to take skills you may have acquired in school related to your particular areas of interest, and apply them in a professional setting. You will gain a better understanding of the role that Human Resources/Payroll plays and be better prepared to work in the arena of human resources in the public sector.

Participating in employee orientation meetings; arranging interview panels; research regarding compensation and benefits; filing and records retention; process, procedure and policy research and updates; Open Enrollment preparation.

Parking Programs:
The intern will work both in the office and in the field (CA driver's license required) to assist with parking-related activities, including, but not limited to:

1) Detailed surveys of parking assets (spaces, signs, machines, lots)
2) Parking occupancy surveys 
3) Correspondence with customers
4) Research policies and laws related to parking
5) Website editing/design

Community Development Department:

Examples of Duties / Knowledge & Skills

The planning intern will learn how to review planning entitlement applications and apply the zoning ordinance.  The intern will also assist planning staff with research, public outreach, and presentations on the update to the Washington Specific Plan.  The intern will also gain experience with the City's Planning Commission by attending meetings and presenting a planning entitlement request to the Commission.

Preference will be given to undergraduate college students enrolled in a curriculum of community and regional planning, environmental policy and planning, or similar.

Economic Development & Housing:

Examples of Duties / Knowledge & Skills

Preference will be given to students with Excel spreadsheet proficiency and to students that demonstrate strong writing and communication skills. 

Potential intern tasks will include assistance with business recruitment and retention activities, economic development-related marketing activities, real estate-related research, database creation/maintenance, housing program monitoring, and solicitation compliance. 

Fire Department:

Examples of Duties / Knowledge & Skills

Prospective interns will be given the opportunity to experience the operations and business side of the Fire Department this term.  Duties will include general administrative tasks such as interacting with our customers, the community, working with and in the many programs that assist Fire in completing our mission, project/task organization, and other duties as assigned.  While working with the Fire Department, interns will have the opportunity to assist staff in our efforts to minimize and mitigate risk within the City.  The experience will help educate how the Fire Department not only responds to fires, vehicle accidents, etc., but puts considerable efforts into protecting the community to prevent accidents from happening and assuring the community is prepared when things do go wrong. 

Parks & Recreation Department:

Examples of Duties / Knowledge & Skills

Preference will be given to college students with at least 6 units or more in ECE or Child Development. Candidates will also have to pass a TB and background check before placement if successful in recruitment process.

1. Cultivate an interest in local youth for a career in public service.
2. Provide an overview and exposure to all aspects of a career of teaching in Early Learning.
3. Provide on the job experiences with Learning Ladder Preschool.
4. Hours may vary and ability to work early or later shift, mornings and evenings.

Police Department:

Examples of Duties / Knowledge & Skills

Interns will be assisting in the coordination of Community Outreach events to include: 
• Evaluation of Police Youth Academy 
• Facilitation of Summer Lights program in partnership with West Sacramento Parks & Recreation: An opportunity for the community to connect, engage and play. 
• Facilitation of National Night Out: An annual community building campaign promoting police and community partnerships and neighborhood camaraderie to make our neighborhoods safer, better places to live. 
• Coffee with a Cop: A National movement to build trust between the community and police officers, one cup of coffee at a time.
• Community meetings: Informal meetings with the community, the Chief and members of the Police Department. There is no agenda or planned speeches, just an opportunity to engage in conversation.
Interns will also work in support of the Community Services team to assist in furthering  the Volunteer program.


Hour Flexibility will be required to support Summer Night Lights, National Night Out and Community Meetings. Availability on Saturdays and occasional weeknight evening hours will be required. 

Public Works Department:

The internship opportunities will be in the Operations Division and Engineering Division.

Public Works Operations:
*  Perform semi-skilled tasks to assist staff in carpentry, plumbing, painting, locksmithing, and heating/ventilation.

*  Complete preventative custodial maintenance tasks (e.g., replacing loose tiles, spot patching, replacing light bulbs)

*  Perform simple custodial/ housekeeping tasks (e.g., dusting, vacuuming, emptying trash)

*  Fill out paperwork, participate in training sessions, and staff meetings

*  Perform miscellaneous duties as required

Engineering:
Preference will be given to candidates that demonstrate knowledge of, experience with, and interest in the fields of engineering, mathematics, sustainability policy, public transit, and active transportation. Good writing and verbal communication skills, professionalism, and a strong work ethic are required.   

Public works is the combination of physical assets, management practices, policies, and personnel necessary for local government to provide and sustain infrastructure and services essential to the welfare and acceptable quality-of-life for its citizens. The Transportation Planning and Engineering teams are responsible for planning, design, management, procuring funding, and constructing a wide range of transportation infrastructure projects; from bike lanes and EV charging stations, to transit services, roadway improvements, signalization and bridge construction.

By working with us you will learn fundamental concepts of transportation planning and engineering; building skills in data collection and analysis, traffic safety and roadway design, effective communication and customer service, community outreach, public administration, and various engineering software and office applications. 

The internship will include both in-office and in-field work at various locations within the City. Work will primarily be conducted at City Hall. 

Job Requirements

Minimum qualifications & Requirements
In order to be eligible to participate in the Program, the intern must:
•Be a high school junior or senior 16 years of age or older OR be enrolled in an accredited college/university or a graduating high school senior enrolled in an accredited college/university OR a graduating college senior.
•Be able to work in the US.
•Submit an official City application form, resume, and supplemental questionnaire.
•Must demonstrate a desire to pursue a career in public sector.
•Preference will be given to Washington Unified School District students and graduates, and West Sacramento residents.

Supplemental information
Participation
 
•Prohibited from working in excess of 40 hours/week unless specifically required by the participating Department
•Mandatory attendance at all orientation sessions provided by the City which may include such sessions as, but not limited to, Organizational Structure, Work Expectations, Personnel Policy Review, Work Procedures Review, and Safety Instructions
•Strict adherence to all City and Department policies such as, but not limited to, attendance and work hours, conduct, work rules, and all procedures governing professional staff behavior
•Shall follow the Department requirements and complete all assignments in a timely, satisfactory manner
•Shall take part in all performance evaluation sessions, including an end of program evaluation with a designated Staff member
 
Level Criteria
Student Intern – Level I
$12.00-$13.00/hour 1.High School juniors and seniors, 16 years of age or older, enrolled in an industry-themed pathway or academy

Student Intern – Level II
$13.25-$14.75/hour 1.Incoming 1st or 2nd year college or university students
2.Community College students

Student Intern – Level III
$15.00-$17.00/hour 1.Incoming 3rd or 4th year college or university students, and graduating seniors.

Student Apprentice – Level IV
$17.25-$20.00/hour 1.Professional and Graduate school students

Special Instructions

FINAL FILING DATE: This recruitment period will close upon receipt of 100 applications or 11:59 p.m., May 5, 2019, whichever occurs first. Candidates may submit applications for up to 2 separate departments.  Failure to follow these instructions, may result in a disqualification from consideration.

The City of West Sacramento has established a paid student summer internship program to provide students with practical work experience related to their academic major. This program provides the City with the opportunity to invest in our future workforce and demonstrate how students can have the career they want in local government while serving their community.

The eight-week internship will provide interns with positive examples of public service, hands on experience, and an insight into how city governments are run.

An official City of West Sacramento application form must be filled out, in its entirety.  It is the applicant's responsibility to explain his/her qualifications fully and clearly.  In addition, applicants must submit a resume and complete the required supplemental questionnaire.  Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications.  Additional screening criteria will be developed based on the supplemental questionnaire.