PRINCIPAL FACILITIES PROJECT MANAGER

  • LOS ANGELES COUNTY
  • Los Angeles, California
  • May 21, 2019
Full Time Facilities Management Project Management
  • Salary: $104,516.88 - $129,847.67 Annually

Job Description



FILING START DATE:05/21/2019 at 7:00 a.m.(PDT). This examination will remain open until the needs of the service are met and is subject to closure at any time without prior notice.

EXAM NUMBER: W4132H

REBULLETIN INFORMATION:This announcement is a rebulletin to reopen the exam, update the filing period and to convert to a register. Persons who have already applied within the last twelve (12) months need not reapply, but may submit additional information by the last day of filing. The information must include your name, the correct examination title and number.

TYPE OF RECRUITMENT: Open Competitive Job Opportunity

DEFINITION:
Supervises a section responsible for County facility project management.

CLASSIFICATION STANDARDS:
Positions allocable to this class provide the first level of technical and administrative supervision for sections engaged in the coordination of all phases of project management including design, construction and occupancy.
Essential Job Functions
Supervises the coordination of the design and construction of County facility projects including reviewing progress for timeliness.
Makes assignments to staff including establishing priorities and deadlines.

Provides information on the scheduling of future projects depending on current progress and workload.

Supervises the preparation of regular reports on project progress and special reports dealing with unique circumstances or problems including recommendations for their resolution.

Develops and recommends changes in policies standards and procedures.

Reviews reports or recommendations prepared by subordinates for technical and administrative feasibility and makes necessary recommendations to the division manager.

Supervises staff (e.g., Facilities Project Manager I & II, Clerical, etc.) by performing a full range of supervisory tasks, which include reviewing and evaluating work of subordinate staff; promoting individual growth and development; and by following the department's disciplinary policies, guidelines, and procedures; and by training staff in order to ensure staff receive the support and direction needed to effectively perform their duties.

Oversees the management of renovations, refurbishment, and repair projects by providing staff with technical information and guidance, ensuring collaboration with Federal, State or local agencies, approving recommendations proposed by staff, meeting with staff to obtain project status updates, conducting site visits and project reviews, and by reviewing and analyzing final various project reports (e.g., contractor evaluations, closeout documents, special reports, etc.) in order to determine if the project is in accordance with approved plans, specifications and county standards.

Assists in directing the department's sustainability efforts by assessing components of projects, considering factors such as cost effectiveness, technical feasibility, implement sustainability project goals, objectives, initiatives, and strategies in collaboration with sustainability professionals, participating in strategic meetings with management and executives of other County departments in order to ensure County sustainability goals are being met.

Manages the design of County Facility projects by reviewing space layouts for existing buildings, coordinating with administrative and operating personnel in-person or via email, and by overseeing architects' and engineers' development of construction plans and specifications to determine if work meets department's needs and is in accordance with approved plans, specifications and county standards.

Coordinates the development of contracts and work orders by reviewing Requests for Proposals, Bids or Information (RFPs, RFBs, RFIs); by contributing to vendor selection criteria, recommending vendor selection, reviewing and acting on contract change requests, and approving deliverables, communicating with vendors and contract staff in order to meet County's project requirements.

Represents the division manager, as assigned, in coordinating a section's or division's activities with other divisions, departments or public and private agencies as needed.

Requirements
SELECTION REQUIREMENTS:
Four years' experience with full responsibility for coordinating both the design and construction of complex facility projects*.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:
2 - Light. Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved.

SPECIAL REQUIREMENT INFORMATION:
*A complex facility project is defined as a major energy or construction project encompassing at least $5 million dollars in expenditures, or multi-discipline construction involving at least four separate crafts, or simultaneously managing ten or more small construction projects involving four or more separate crafts.

DESIRABLE QUALIFICATIONS
  • An Associate's Degree or higher from an accredited college or university.
  • A valid architect, professional engineer, or building inspector license issued by the State of California.
In order to receive credit for a college degree or license in this examination, applicants MUST attach a legible copy of your official diploma, official transcripts, official letter from theaccredited institution which shows the area of specialization and/or valid State of California issued license at the time of filing or within 15 calendar days of filing your application online.

ADDITIONAL INFORMATION:
IMPORTANT NOTES:
  • Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.
  • FALSIFICATION of any information may result in DISQUALIFICATION.
  • Utilizing VERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.
EXAMINATION CONTENT:
This examination will consist of two (2)parts:

Part I -A multiple choice test weighted at 60% measuring Deductive Reasoning Ability, Management Potential, Professional Potential, Achievement, Flexibility, Confidence and Optimism, Thoroughness, Sense of Duty, Innovation, Influence, and Independence.

In accordance with Civil Service Rule 7.19, the examination materials are standardized and copyrighted and therefore not subject to review.

Only candidates who achieve a passing score of 70% or higher on Part I will proceed to Part II of this examination.

PartII -An Evaluation of Training and Experience weighted at 40% based on the application, desirable qualifications, and supplemental questionnaire measuring Professional Technical Knowledge of Construction Management and Planning, Sustainability Initiatives, Building Planning, and Construction Management Software.

Applicants must meet the Selection Requirements and achieve a passing score of 70% or higher on each weighted part of the examination in order to be placed on the eligible register.

TRANSFER OF SCORES:

Applicants that have taken identical test part(s) for other exams within the last 12 months, will have their test responses for the identical test part(s) automatically transferred to this examination. This examination contains test parts that may be used in the future for new examinations. Your scores will be transferred to the new examination and may not be allowed to re-take any identical test parts for at least 12 months.

NOTE: All test invitations will be sent to candidates via email. Candidates are responsible for providing a valid email address in their application that can receive email from hr@lacounty.gov . Please add DTse@isd.lacounty.gov , KLent@dhr.lacounty.gov , and info@governmentjobs.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk mail.

Final results will be sent by U.S. mail. Test scores cannot be given over the phone.

TEST PREPARATION:
Study guides and other test preparation resources are available to help candidates prepare for employment tests. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at
http://hr.lacounty.gov/ . Please click on Job Info Center, then click on Employment Test Preparation. You can also access test preparation for the computerized portion of the test by going to http://www.shldirect.com/practice_tests.html . While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary.

ELIGIBILITY INFORMATION:
The names of candidates receiving a passing grade in the examination will be placed onthe EligibleRegister in the order of their score group for a period oftwelve (12) monthsfollowing the date of promulgation.PASSING THIS EXAMINATION AND BEING PLACED ON THE ELIGIBLEREGISTER DO NOT GUARANTEE AN OFFER OF EMPLOYMENT.

VACANCY INFORMATION:
The resulting EligibleRegister for this examination will be used to fill vacanciesin the Internal Services Department,Facilities Operations Servicelocated at1100 NorthEastern Avenue, Los Angeles,CA90063.

SHIFT: Day

APPLICATION AND FILING INFORMATION:
Applications must be filed online only. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the "Apply"button for this posting. You can also track the status of your application using this website. If you are unable to access the website, you may enter the following link to access your profile:

https://www.governmentjobs.com/careers/lacounty


We must receive your application and additional documents, if any, by 5:30 pm, PST, on the last day of filing.If you are unable to attach the required documents you may faxor emailthe exam analyst within 15 calendar days of filing. Please include the exam number and the exam title.

Provide any relevant job experience and trainingin the spaces provided so we can evaluate your qualifications for the job. For each field, give the name and address of your employer, your title, beginning and ending dates, number of hours worked per week, description of work performed.

All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment.

Direct copies of class specifications and selection requirements as your description of duties will not be sufficient to meet requirements.

SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

FAIR CHANCE INITIATIVE
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

ADA Coordinator Phone:
(323) 267-2432
Teletype Phone: (800) 899-4099
Alternate Teletype Phone: (800) 897-0077
California Relay Services Phone: (800) 735-2922

Department Contact Name: Debra Tse
Department Contact Phone: (323) 881-3671
Department Fax: (323) 780-9006
Department Contact Email: DTse@isd.lacounty.gov


Closing Date/Time: Continuous