Assistant Division Manager

  • City of Tacoma, WA
  • Tacoma, Washington
  • May 23, 2019
Full Time Administration and Management
  • Salary: $118,497.60 - $151,985.59 Annually

Job Description

Position Description

The City of Tacoma, Environmental Services Department,is recruiting for the Appointive position ofAssistant Division Manager in the Environmental Programs Group within the Science and Engineering Division. The Science and Engineering Division as a whole provides engineering, planning, program management and laboratory services to the City's Wastewater, Surface Waterand Solid Waste utilities. The major areas we work on include: collection system pipes, wastewater treatment plants, pumping stations, regional drainage facilities, landfillfacilities, grant programs, sampling and analyses,environmental cleanup projects, andregulatory compliance for the utilities when we are the regulated entity as well as when we are the regulating entity.

The Science and Engineering Division is comprised of the following five core sections, in addition to administrative and technical services support groups: Environmental Services Laboratory, Environmental Programs, Asset Management, Capital Delivery, and Special Programs Group.

The below video links provide an overview of the award winning, exciting, and diverse engineering projects we often work on:
Point Defiance Stormwater Treatment Facility Project
Stormwater Sampling Overview
Mason Gulch Open Space

The applicant selected for this position will co-locate with a group of dynamic and creative engineers, scientists, and technicians all housed at Tacoma's Center For Urban Waters facility situated adjacent to Tacoma's Thea Foss Waterway in downtown Tacoma. For more information on the unique Center for Urban Waters professional environment visit the following web site:

As the Assistant Division Manager for the Environmental Programs Group, you will:
  • Provide leadership, plan, and manage the work of the Environmental Programs Group with approximately 18 staff members with five direct reports
  • Oversee implementation and reporting on all elements of the NPDES Phase 1 Municipal Stormwater Permit and provide oversight and reporting as required by the federal Consent Decree for the long-term monitoring of the Thea Foss Waterway Superfund Site
  • Lead staff in managing passive open space properties for surface water benefit.
  • Direct staff in identifying assets requiring Federal/State/Local permitting and work with regulatory agencies to obtain permits as needed for maintenance activities and capital projects
  • Guide staff in the implementation of monitoring and metering activities required to ensure compliance with regulatory requirements and to provide technical information to other work groups
  • Provide Leadership in Green Stormwater Infrastructure planning and design.
  • Develop staff to implement and to support the Division and Department programs and initiatives, especially focused on meeting Tacoma 2025 goals
  • Provide information to customers, stakeholders, partners and the public about relevant stormwater and open space regulations and practices
  • Coordinate with other City work groups, divisions and departments
  • Review technical work produced by staff and consultants
  • Make presentations to City Council, Committees, Governmental Partners and the Public
  • Participate in the development of the vision / strategic approach to support the Environmental Services Strategic Plan 2018-2025
  • Participate in the Division biennial budget process
Our Ideal Candidate will be a person who exemplifies the followingtraits:
  • Strong personal motivation and drive - an energetic and committed self-starter
  • Excellent interpersonal communication skills
  • A dynamic leader who motivates others, with exceptional team-building and performance leadershipskills
  • A strategic thinker who knows how to paint a picture of the Department's vision and strategy, and create and sustain a climate where people are motivated to do their best to help the organization achieve its objectives
  • High-performing customer service and conflict managementskill sets
  • Interest in personal growth and development
  • Experience with enhancing diversity, equity and inclusion in the work place

Other Responsibilities:
  • Oversee the preparation of reports related to local, state, and federal regulatory compliance.
  • Keep current with the latest technologies and management techniques, federal, state and local rules, and regulations and laws related to stormwater management; Confer with other Environmental Services Assistant Division Managers to coordinate work efforts whenever necessary or desirable
  • Direct the preparation of and/or authorize various correspondence concerning Environmental Programs operations
  • Attend management and technical training seminars and workshops

Physical Requirements and Working Conditions:
Office and outdoor environment, occasional travel to a variety of locations to conduct work and may be exposed to typical hazards encountered at such work sites. Subject to emergency calls during off-duty hours.
The City of Tacoma offers a generous program of employee benefits:
  • Outstanding working conditions and an exceptional quality-of-life environment.
  • Medical coverage for eligible employees, spouses and dependents, including children up to age 26.
  • Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits.
  • Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26.
  • Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code.
  • Personal time off.
  • Paid holidays.
  • A great pension plan.

The Community
Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of nearly 210,000. The third largest city in the state of Washington, it is a diverse, progressive international gateway to the Pacific Rim.
Propelled by significant development such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s.
Tacoma boasts the state's highest density of art and history museums, and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry.

A magnet for families looking for affordable housing options in the Puget Sound area, Tacoma also draws those who prefer to live in a more urban downtown setting with competitively priced condos and apartments that feature panoramic mountain and water views.

Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location - just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast - only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTube Video!

City of Tacoma Commitment to Diversity and Inclusion
Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.


An equivalent combination of:
  • Graduation from an accredited four-year college or university with major course work in engineering, science, public administration or a related field.
  • Supervisory experience in environmental programs or related fields may be substituted for formal education on a year-for-year basis.

  • Valid Washington State driver's license at time of appointment with maintenance thereafter, or evidence of equivalent mobility.

DESIRED QUALIFICATIONS:Professional Engineer License

Knowledge & Skills

  • Operations, principles, practices, methods and techniques of wastewater treatment.
  • Asset management strategies and implementation.
  • Overseeing and inspecting the work of contractors on major engineering projects.
  • Compiling and analyzing statistical and technical information, and other data.
  • Labor relations including Labor union contract negotiations.
  • Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management.
  • Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public.
  • Presentations to elected officials, stakeholders and other groups, as designated
  • Develop and meet schedules and time lines for yourself and assigned staff.
  • Establishing and maintaining cooperative andeffective working relationships with others.
  • Prepare and maintain various personnel and work-related records and reports; prepare the annual division budget; forecast personnel requirements and authorize purchases within established guidelines.
  • Proficient in use of all office equipment including personal computers and related software applications
  • Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status
  • Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time
  • Ability to adapt to an ever changing work environment and make effective decisions quickly during stressful situations.
  • Set and communicate clear expectations for staff, follow through and establish accountability for all.

Selection Process & Supplemental Information

Our City:
With a population over 200,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, our schools are exceptional and our housing is affordable.

The City of Tacoma supportsa healthy work/life balance,continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program.We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny:

Interested individualsmust complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position.

This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma'sneeds will be eligible for further consideration.Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check.
Communication from the City of Tacoma:
We primarily communicate via email during the application process. Emails from and/or must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.

The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement.

For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contactthe Human Resources officeat (253) 591.5400 by 4:00 pm of the closingdateof the job announcement.This will allow us to assist you before the job announcement closes.
Closing Date/Time: 6/21/2019 5:00 PM Pacific